Schedules & Attendance: Time Approval

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Approve Shifts

This section will help you validate the hours worked by your employees across the portal. You will also learn how to un-approve shifts so that you can make changes if you need to and re-approve later.

To access the complete list of Time Sheets, follow this path:

Dashboard > Schedule & Attendance > Time Approval

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  1. Shift Tile Button: Click on this button to view/modify the shift tile.
  2. Name The name of the guard.
  3. Day: The day of the shift.
  4. Start Date: The start date of the shift.
  5. Time: The start and end times of the shift.
  6. Clocked Shifts: The clock in and clock out times of the shift.
  7. Position: The name of the position and the site.
  8. HOL Pay: The holiday pay indicator.
  9. HOL Bill: The holiday billing indicator.
  10. Schedule: The scheduled number of hours for the shift.
  11. Scheduled Breaks: When break management is used, the duration of the scheduled meal and coffee breaks. Without break management, the total number of minutes of scheduled breaks.
  12. Clocked: The clocked number of hours for the shift.
  13. Actual Breaks: When break management is used, the meal and coffee breaks are clocked. Without break management, the total number of clocked minutes for breaks.
  14. Approved: The number of approved hours. You can enter the hours manually or click on either the Clocked or Scheduled fields to approve the hours.
  15. Pay Override: If you would like to pay several hours different from what has been approved, you can enter the hours manually in this field. Otherwise, this field will auto-populate.
  16. Billing Override: If the number of hours you are billing for is different than the number of approved hours, enter them here. Otherwise, this field will auto-populate when you click on the Approved or Clocked columns.

You can also access the same functionalities for a specific Site.

To access it, please follow this path: Sites (Client) > Select Site > Time Sheets.

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You can also view the timesheets of a specific employee by clicking on the Employees tile. You can also approve shifts from this view.

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Un-Approve Shifts

You may need to un-approve shifts after you have approved them. This may occur if you need to make changes to the payable or billable hours, breaks, or clock-in or clock-out times.

To un-approve a shift in timesheets under the employee:

  1. Click on the Employees tile.
  2. Select the employee whose shifts you would like to un-approve.
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  1. Click on the gear button.
  2. Click the "Unapproved Shift" button.
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  1. Confirm that you would like to un-approve the shift.
  2. Click the "Unapproved" button.

Note: After you un-approve the shift, you will need to make any changes to the shift manually before re-approving the shift.

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You can also access the shift tile from the Live Schedule by clicking on any of the shifts.

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You can also access shift tiles from within site on the site's schedule.

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