BackOffice Default settings for Billing

Overview

TrackTik's billing module offers a comprehensive solution for managing invoicing and financial operations within security companies. Automating the invoicing process reduces administrative burdens and ensures accuracy, helping to eliminate errors and discrepancies. The module integrates seamlessly with scheduling and payroll systems, allowing for the efficient collection and processing of billing data based on actual operational activities. This integration supports customizable billing rates and terms, enhancing client transparency and trust. Review the sections below to configure your company's back office default billing settings.

Billing Settings

• Go to Settings
• Select BackOffice Default
• Go to the Billing Settings section and complete the following:
  
  • Tax Engine - From the drop-down menu, select either:
    • Manual Tax Settings - You will manually configure your tax settings.
    • Avalara Tax (v15). - You will use the Alvara Tax (v15) integration. If you are interested in this integration, contact us.
  • Default Tax Class - Choose from one of the tax classes that you previously created. You can override the default tax class at the Site level.
  • Base Currency - Choose a default currency from the list. You can override the default tax class at the Site level.
  • Split Shifts Between Invoice Periods - This allows you to split shifts across billing periods. Shift billing concludes at midnight at the end of the billing period, ensuring your client invoices accurately reflect the hours paid during the same period. This is commonly known as the "midnight cutoff" for billing. Choose either Yes or No from the drop-down menu.
  • Prioritize Holiday Rate Types—If you check this box, TrackTik will prioritize billing Holiday rate types over Double, Overtime, and Regular rate types.
  • Holiday Overlapping Method - Decide how to bill your clients for holiday shifts that overlap two billing periods. Choose one of three options:
    • Bill holiday on hours that overlap with the holiday's effective period 
    • Use the same overlapping setting as the payroll - This will match how you set your Payroll Schedule.
    • Bill entire shifts as holiday if they start in the holiday's effective period.
      
  • Show Premiums separately in invoices - When you create invoices for your clients, premiums will be displayed as separate line items.
• Scroll to the bottom of the screen and click SAVE DEFAULT SETTINGS.