Overview
TrackTik's payroll module is designed to streamline and automate the payroll process for security companies, ensuring accuracy and efficiency. It integrates seamlessly with the scheduling solution, allowing payroll-ready data to be generated based on the shifts employees have worked. This module supports flexible pay cycles and automatic overtime calculations. Review the sections below to configure your company's back office default payroll settings.
Payroll Defaults Settings
- Go to Settings
- Select BackOffice Default
- Go to the Payroll Defaults Settings section and complete the following
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Default Employee Hourly Rate - This is the default hourly pay rate for all employees unless you override it with an Employee, Site, Zone, or Position pay rate. To properly run, your payroll must have at least one rate applied. To adjust the rate,
- Click Rules
- Click the calendar and choose an Effective Date for the default rate to start.
- Enter a value in the field under Hourly Rate.
- If you anticipate a change to the rate (for instance, a minimum wage increase), you can click +Add rule to have this rate take effect on a future date.
- Default Pay Schedule—From the drop-down menu, select a payroll schedule that will apply to all employees in the region.
- Default Overtime Rule -From the drop-down menu, select an overtime rule that will apply to all employees in the region. (Starting July 2025, you can configure the “Use Blended Rate for Overtime hours” setting without VPN access.)
- Default Holiday Group (for positions only) - From the drop-down menu, select a holiday group that will apply to all positions in the region.
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Default Employee Hourly Rate - This is the default hourly pay rate for all employees unless you override it with an Employee, Site, Zone, or Position pay rate. To properly run, your payroll must have at least one rate applied. To adjust the rate,
- Scroll to the bottom of the screen and click SAVE DEFAULT SETTINGS
Week Definition
You need to define the start day for your payroll schedule to ensure that overtime is calculated correctly and employees are adequately paid. This setting will apply to all employees and sites in the region.
- Go to Settings
- Select BackOffice Default
- Go to the Week Definition section
- Next to Overtime Start Day of Week, select a day of the week from the Choose the Overtime Cut-Off Week Day drop-down menu.
- Scroll to the bottom of the screen and click SAVE DEFAULT SETTINGS.
Payroll / Other Settings
You can further customize payroll information in Payroll / Other Settings. You can adjust the sort order for your payroll reports, display your premiums separately on your payroll, manage leave requests, and apply premiums to paid time off.
- Go to Settings
- Select BackOffice Default
- Go to the Payroll / Other Settings section
- For Payroll Sorting, select an option from the Select a sorting criteria for detailed payroll reports drop-down. This setting will apply to the entire region.
- Employee ID - numerical order based on the ID number.
- Last Name - alphabetically based on the last name.
- First Name - alphabetically based on the first name.
- To show premiums as separate line items in payroll, check the associated box; Show premiums separately from regular hours.
- Check the Apply Earnings Premium to PTO Shifts box to apply premiums to paid time off.
- Check the box next to Manage Leave Request in Payroll to view Leave Accrual information in your payroll reports.
- For Payroll Sorting, select an option from the Select a sorting criteria for detailed payroll reports drop-down. This setting will apply to the entire region.
- Scroll to the bottom of the screen and click SAVE DEFAULT SETTINGS.
Payroll Overtime and Blended Rate Settings
To manage overtime and blended pay rates:
- Go to Settings
- Select BackOffice Default
- Go to the Payroll Overtime and Blended Rate Settings section
- If you want to Use overtime allocation, check the associated box.
- Check the associated box if you want to Apply period overtime on regular hours.
- If necessary, check the boxes next to
- Use Blended Rate for Regular Hours
- Use Blended Rate for Holiday
- Use Blended Rate for Overtime hours ( Weighted Overtime )
- Scroll to the bottom of the screen and click SAVE DEFAULT SETTINGS.
Payroll Blended Rate Definition
Choose from the following options to include them in your blended rate calculation.
- Go to Settings
- Select BackOffice Default
- Go to the Payroll Blended Rate Definition section
- Check the corresponding boxes next to:
- Include Matrix Premiums in Blended Rate Calculation
- Include Holiday Premiums in Blended Rate Calculation
- Include PTO in Blended Rate Calculation
- Scroll to the bottom of the screen and click SAVE DEFAULT SETTINGS.