HR & Payroll: Configuring Pay Rates

Updated January 03, 2022 13:35

This article discusses the pay rate configuration. There are several permissions related to viewing Pay Rates.

Please note that even when permissions to view pay rates are unchecked, pay rates may still be visible to super users.

The Hierarchy Of Pay Rates

TrackTik hierarchically applies pay rates. Starting with the most specific (shift rate) and going to the least specific (Default BackOffice setting), the hierarchy is as follows:

Shift Rate: If the shift has a pay rate value, it is taken from wherever the user worked
Position Rate: If the position has a post rate value, it is taken from wherever the user worked
Account/User Rate: If the account/user has a pay rate, it is taken from wherever the user worked
HR Profile: This is taken from the user profile the user’s home region
Employee Class/Group: Is taken from the user’s profile home region
Default rate (Backoffice setting): Is taken from the user’s profile home region

Remember that the more specific rate will override the less specific rate.

Employee Class Rate

Classes are simply groups of employees that have certain specifications in common. For example, each class will have its own specifications such as Rate, Scheduling Priority, and Min/Max hours scheduled per week.

Follow the path below to configure this optional setting. Employees > Employee Classes > Create Employee Class.

Note: Once you have assigned an employee to a class, the Class Rate will override the employee’s default pay rate.

If you would like to configure your pay rates based on the prevailing wage, the Employee Class is the best way to do so. Prevailing Wage is defined as the hourly wage, usual benefits, and overtime paid in the largest city in each county to most workers, laborers, and mechanics. Prevailing wages are established, by the Department of Labor & Industries, for each trade and occupation employed in the performance of public work.

Employee Pay Rate

Hourly Rates can also be managed at the individual employee level. Follow the path below to set an employee pay rate.

Employees > Select Employee > HR Profile > Payroll and Scheduling Settings > Payroll Rate Section.

Select the employee’s pay rate by modifying the Hourly Rate Type option. Select one of the following: Default Rate, Employee Class, Hourly Rate.

Site & Zone Rates

When you assign an officer to a Site or a Zone, you can choose a different rate and apply it to the officer's assignment. You can also edit an already assigned employee and modify their Site/Zone pay rate.

Use this option by doing the following:

Go to Sites (Client) > Select Site > Assigned Employees.
Click the Edit button next to the employee.
Enter the site-specific employee pay rate.
Click the Save button.

Follow the steps below to set a zone-specific employee pay rate.

Go to Sites (Client) > Site Zones (Groups)

Select the Zone

Go To Zone Users

Click the Edit button. The Employee options dialog box will appear.

Enter a zone-specific pay rate for the employee and click Save.

Position Rate

You can also set a pay rate for a position.

Create a position at a Site or a Zone and manage its settings.

Access this option by following one of these paths:

Sites (Client) > Select Site > Positions

Sites (Client) > Site Zones (Groups) > Select Zone > Positions

Employee Overtime Rules

Like pay schedules, you can set overtime rules as a default at the portal level or override the defaults per individual employee. Follow this path to configure overtime rules.

Employees > Select Employee > HR Profile > Payroll and Scheduling Settings > Employee Settings Section

Modify the Overtime Rule field by selecting one of the options. You will have access to the same choices you previously did for the Default Overtime Rules.